Trusted Customs Settlement Report Services
UNI works alongside FDI enterprises and export-import companies to thoroughly resolve data discrepancies and deadline pressure when submitting customs settlement reports. We not only help standardize documentation and ensure credibility when presenting to Customs authorities, but also establish a sustainable management system, completely eliminating the risk of errors in subsequent accounting periods.
Dedicated to FDI Manufacturers, SME Enterprises, and Export Trading Companies
5 Common Challenges When Businesses Prepare Customs Settlement Reports
Manufacturing enterprises in Vietnam today need a comprehensive integrated management system rather than standalone reports. This system must tightly connect raw material management, BOM data, and ECUS norms to the preparation of settlement reports and explanations to Customs authorities.
Inventory Discrepancies
Actual inventory does not match customs data.
Inconsistent Data
Imported, domestic, and sample materials are inconsistent in the settlement report.
Product Code Fluctuations
HS code changes and inventory carryover between contracts complicate settlement.
Personnel Disruptions
Staff changes or shortages delay data verification and submission.
Legal Ambiguity
Unclear regulations regarding mandatory requirements, balances, and submission formats (ECUS/hard copy)
What businesses need right now is not just a reporting agency, but a professional management service that helps clean up accumulated errors and reduce future risks.
To thoroughly resolve the above challenges,
your business will need UNI's customs settlement report service
to maximize the following benefits for you:
Save Resources
Save resources and time for your business.
Regular Data Review
Regular monthly and quarterly data review and inspection to promptly detect errors and discrepancies, with supplementary filing and adjustment plans available.
Reduce Penalty Risks
Minimize risks that could expose your business to post-clearance inspection.
UNI'S ACHIEVEMENTS
6+
Years of Experience
5,600+
Settlement Report Files
17
Large Enterprises
90%
Clients Renewing Services
5 CORE VALUES
Why Clients Trust UNI
Extensive Track Record
Over 6 years of hands-on experience with more than 5,600 successfully processed customs settlement report files.
Deep Expertise
Highly specialized in resolving complex data discrepancies and volatile customs procedures.
Cross-Departmental Collaboration
Cross-departmental team (Legal, Ops, Exim) working closely with customs authorities to ensure legal compliance.
Explanation Consulting
Supporting businesses in analyzing customs feedback and advising on appropriate explanation approaches.
Technology Application
Digitizing processes with AI and Automation to minimize data discrepancies and focus resources on strategic consulting.
CORE TEAM
UNI's Customs Expert Team
LE NGOC HUY
General Director
Expertise in logistics and customs, with over 6 years of experience resolving complex customs issues.
BUI KHANH HOA
Deputy Director
Specialist in FTA/CO
Practical experience processing approximately 600 C/O files, analyzing rules of origin.
PHI DANG LONG
Head of Legal Team
Bachelor’s degree from Hanoi Law University
Practical experience handling legal matters related to contracts and state regulations.
PHAM THI HIEN
Head of Customs Declaration Team
Customs clearance and logistics expert. Over 5 years of experience in consulting and risk control in import-export operations.
CERTIFICATES
Credentials & Trust Certifications
Certificate of Commendation from the Korean Customs Service
Appointment Letter as Professional Customs Advisor_KOCHAM 2017
Appointment Letter as Customs Expert Advisor_Korean Association
Customs Appointment Letter VBF_KOCHAM
REFERENCES
Selected Customs Settlement Report Cases UNI Has Successfully Handled
RUBBER PRODUCTS MANUFACTURING COMPANY (2023)
Customs Settlement Report Consulting
Balance Implementation Support
Certificate of Origin (C/O) Application
PLASTIC PRODUCTS MANUFACTURING COMPANY (2024)
Customs Settlement Report Consulting
Balance Implementation Support
APPAREL MANUFACTURING COMPANY (2024)
Customs Settlement Report Consulting
Logistics & Transportation Support
Customs Clearance Procedure Consulting
Certificate of Origin (C/O) Application
MACHINERY & EQUIPMENT REPAIR COMPANY (2025)
Balance Implementation Support
Customs Clearance Procedure Consulting
Customs Settlement Report Consulting
FEATURED CLIENTS
UNI Client Network & Quality Partners
Customs Settlement Report Service Packages
Basic Package
Companies with existing operational structures that need to reliably complete annual settlement report preparation and submission
- Present list of data to be collected
- ECUS, warehousing, product/material codes
- Inventory assessment
- Settlement report templates 15, 15A, 16 (if required)
- Prepare client confirmation
- Explanatory statement support
- ECUS submission support
- Answer questions from PIC
Standard Package
Companies prone to accumulated errors from inventory discrepancies, BOM discrepancies, domestic raw materials, code changes, contract conversions, etc.
- Includes all Basic Package services
- Opening inventory verification
- Comparison of actual operations and settlement report
- BOM assessment and substitute products evaluation
- Code mapping and HS impact assessment
- Management standard summary for domestic and imported materials
- Process improvement consulting
- Revisions and guidance for explanatory statement
Premium Package
Companies needing customs audit support, error cleanup, system rebuild, and contract management upgrade.
- Includes all Basic Package services
- Duty-free material management system design
- Semi-annual/quarterly balance management system setup
- Establish handling principles for samples and consignments
- Client representative training
- Customs communication logic organization
- Risk prevention for next year’s settlement report
Customs Settlement Report Inspection & Preparation Process
With over 6 years of establishment and development, UNI has successfully resolved over 6,500 customs settlement report cases. UNI is proud to be one of the most reputable customs consulting companies, specializing in Settlement Report services, import-export data review, and post-clearance inspection support to minimize client risk.
Step 1
Aggregate data from relevant departments & diagnose the current situation.
Step 2
Review and reconcile documentation files, inspect import-export data.
Step 3
Create assessment report, summarize issues, and explain items requiring correction.
Step 4
Prepare the customs settlement report documentation.
Step 5
Submit settlement report via the ECUS system (Hard copy submission support available if needed).
Step 6
Evaluate outstanding issues and propose improvement plans for next year’s import-export data management system.
Frequently Asked Questions
Why does actual inventory often differ from the ECUS system?
- Bill of Materials (BOM): Businesses establish norms that don’t closely reflect actual production or fail to update changes in waste rates in a timely manner.
- Recording timing: Physical warehouses record receipts/issues immediately, while ECUS only records when a declaration is cleared through customs.
- Scrap and defective materials: Damaged or defective raw materials that have been physically removed from the warehouse but haven’t had customs liquidation procedures completed.
- Units of measurement: Discrepancies when converting units of measure between commercial invoices and the actual management units used in the warehouse.
What are the differences between settlement report templates 15, 15A, and 16?
- Template No. 15: Settlement report on import-export-inventory balance for raw materials and supplies imported. This is a summary of the quantity of raw materials imported for production.
- Template No. 15A: Settlement report on import-export-inventory balance for exported products. This template focuses on the finished goods produced from the imported raw materials.
- Template No. 16: Actual production norms. This is the “bridge” that explains to Customs how many raw materials were actually consumed (including waste rates) to produce one unit of product.
Why should material codes be separated or maintained consistently?
- Avoiding confusion: Ensures imported (duty-free) raw materials are not mixed with domestically purchased (taxable) materials in settlement documentation.
- Easy reconciliation: Helps the business’s management system (ERP/Accounting) align completely with customs software.
- Post-clearance inspection: When Customs conducts an inspection, consistent material codes allow businesses to quickly explain the origin and movement of goods.
Some raw materials are purchased domestically — how are they reflected in the BOM/settlement report?
- In the BOM (Bill of Materials): All components (both imported and domestic) must be included in the norm table to complete the finished product.
- In the Settlement Report: Only materials with imported origin are required to be detailed on Template 15 to track tax obligations. However, if the business cannot clearly separate them, clearly reflecting the domestic origin in the BOM explanation will help avoid incorrect tax assessments on the domestically purchased portion.